Abstract Proposal Submission Guide
December 15, 2018
The process for submission is:
- Read all instructions contained in this guide.
- Develop your proposal description and review it carefully before beginning the online submission.
- Follow prompts and complete all fields.
- Submit your proposal on or before December 15, 2018.
After you have submitted your proposal through the online system, you will receive an automatic response indicating that we have received your submission. If you do not receive this email within 24 hours, please contact Tyler Clark at firstname.lastname@example.org or 1-270-745-4123. Tyler may also assist you if you have difficulty submitting your proposal.
Acceptance decisions will be sent to presenters on or before March 1, 2019. Presenters who have an abstract accepted are responsible for registering and paying their own registration fee on or before April 15, 2019 to avoid session cancellation. You may find more registration information by visiting www.worldgifted2019.com/registration/. The preliminary schedule will be available by June 1, 2019.
The Academic Committee will select proposals based upon the following criteria:
- Relevance – Is the proposed topic relevant to the field of gifted education?
- Development – How developed is the project or concept?
- Creativity – Is the information in the project/concept addressed in unique ways?
- Quality – Is the project based upon sound research and practice?
- Mechanics – Is the proposal written with complete and correct English grammar?
Please note that proposals promoting commercial products, services, etc. will not be accepted. If you are interested in sharing this information, please consider becoming an exhibitor at the conference. For more information, please contact WCGTC Headquarters at email@example.com.
All proposals must contain the following information and must be submitted through the online submission form.
- Presentation Title
The presentation title may be no longer than 15 words. This is the title that will be used in the program book.
- Presentation Type
There are three presentation types available. Select the type that best suits your presentation. Due to limited slots in the program, the Academic Committee may need to adjust your presentation type. The types of presentations are
- A parallel session is a 25-minute session in which individuals present material about a specific topic. Interaction in this format is typically limited to questions and answers. Each person may only submit a proposal to be lead presenter on two parallel session presentations.
- A symposium is a 75-minute panel presentation that will involve 3-5 individuals conducting work about a related topic. The lead presenter of the symposium will be the facilitator. The purpose of a symposium is to present work on a similar topic and to engage in discussion. Successful proposals will include clear descriptions of the topics to be discussed and the procedures that will be used to manage the discussion. Each person may only submit a proposal to be lead presenter on one symposium.
- A poster session is a 25-minute session in which individuals visually present a research study, program, or project. This format is particularly appropriate for works in progress including doctoral research. Posters will be displayed in a designated location throughout the conference, and there will be a specific time in the schedule for presenters to interact with audiences. (No audio-visual equipment or power supply will be available for poster sessions.)
- Acceptance of Alternative Presentation Type
Are you willing to accept an alternate presentation type? (Please note that the alternate format may be a poster.)
- Presenter Information
Contact information will be required for all presenters including name, organization, position, mailing and email address, and biography. The biography is limited to 100 words. Additional information can be submitted such as website and social media pages, but it is not required. Some of the information provided may be used in the program book such as name, organization, and email. Other information may be used in online supplements. Additional presenters may be added to the form. Names will be listed in the program in the order they appear in the proposal submission.
- Contact Person
This indicates who will be contacted regarding acceptances and other questions. An additional contact may also be included.
- Topic Areas
You must choose the strand you think best suits your presentation. You may only choose one. Please note that Academic Committee members may choose to move your presentation to a different strand. The strands include:
- Giftedness and Talent
- Creativity and Innovation
- Wellbeing/Social and Emotional Needs
- Twice/Multi-Exceptional Learners
- Guidance and Counselling
- Diversity in Giftedness
- Parenting or Care Giving
- Schooling Alternatives for the Gifted and Talented
- Leadership Development
- Programming, Curriculum, and Pedagogy
- Science, Technology, Engineering, Art, and Math (STEAM)
A proposal of no more than 400 words should be included. The proposal will be used by the Academic Committee when reviewing proposals and will not appear in the program book. If the primary emphasis of your presentation is research, you must include information regarding the methods for your research. An abstract of no more than 100 words is also required. The abstract will be used in the program book.
A computer and projector will be provided in each parallel session and symposium room. Though you may be asked by Headquarters to share your presentation before and/or after the World Conference, you should bring your presentation on a flash drive, as time will not permit conference personnel to preload presentations onto computers.
The conference program will contain your title, abstract, name, and affiliation. Academic Committee or Program Committee members may edit this information.
Due to the large number of presentations, it is not possible to accommodate requests to present on certain days/times. Submitting a proposal indicates your willingness to present at the day and time the Program Committee schedules your presentation.
Each proposal will be blind reviewed. Your proposal should not contain any identifying information. Proposals containing identifying information will be removed from consideration.
Reviewers may wish to submit written feedback for individuals to view through the online submissions system. However, information regarding the scores received on proposals or who reviewed individual proposals will remain confidential and will not be available for review.
For any questions, please contact Tyler Clark at firstname.lastname@example.org. The Academic Committee looks forward to reviewing many proposals. We are very excited to welcome you to Nashville in July 2019.